Is the scribe of the Association who shall take or arrange to have taken, and keeps in permanent form, the minutes of the Executive Board and of the Association.
Is the custodian of its records (minutes, bylaws, and the policies & procedures manual)
Keeps and updates the permanent file of all other official documents and materials (banners/awards/archives) and publications of the Association and/or Executive Board
Attends to the giving and serving of all notices required by the bylaws of the Association or at the discretion of the President
The Secretary shall serve two (2) years; the Secretary will be elected in odd years.
The Secretary is responsible of requesting and putting together an annual compilation report of any activities which took place from all board members.
No later than June 1, the President will contact the Secretary to determine what information has not been received and will contact the individuals responsible for forwarding it to the Secretary.
The Secretary is responsible for:
Meeting agendas
Minutes of Executive Board meetings
Minutes of business meetings
Policy/Procedure changes d. By-laws changes
Maintaining copies of the Certificates of Deposit in the Association’s record
Maintaining an online backup of all association non-financial files, including minutes, agendas, policies and procedures, bylaws, etc. This file should be updated as changes occur.